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How to Backup Data Files

In information technology, backup refers to making copies of data so that these additional copies may be used to restore the original after a data loss event. These additional copies are typically called “backups.” Backups are useful primarily for two purposes. The first is to restore a state following a disaster (called disaster recovery). The second is to restore small numbers of files after they have been accidentally deleted or corrupted. Data loss is also very common. 66% of internet users have suffered from serious data loss.
Most people think about backing up data about 10 minutes after it’s too late to do any good. If you realize that you really need a good backup program after your hard disk crashes, you’re setting yourself up for a data disaster. Are you prepared to lose your AMS data?
What would you do if your entire inventory list disappeared tomorrow in a puff of electrons? Do you have backup copies of your electronically stored data or your crucial correspondence?
Naturally, you always have the option of copying important files to removable media. With CD-RW drives and their 650 MB-per-disk capacity, that’s an attractive option. In fact, just about any backup program is preferable to doing nothing and hoping that your data will magically take care of itself.
If you have a server, make sure with your IT dept that the AMS data is included in the backups made on the server.

AMS Backup

AMS has two backup functions.
1 The ‘Archive’ facility is located in ‘Housekeeping – System – Archive’. To make use of the facility, ‘WinZIP’ and ‘Winzip Command line editor’ or the ‘WinRar’ Archive manager need to be loaded. Press the ‘Backup’ button and the WinZIP command line DOS box will open. Press any key to add all the AMS data files to a zip file with the current date and time. Ie ‘AMO200210161522.zip’.
2 The new Avdex FTP backup, which stores data on a secure backed up ftp site. The program can be run from a desktop icon or as a Windows scheduled task The latest version of the backup utility can be downloaded free of charge from the server on this link. Save the file ‘FTPBackup.exe’ to the C:\AMO folder on a PC that has internet access. Load the Winrar program (http://www.rarlab.com/download.htm). Setup a ‘Scheduled Task’ in windows with the command ‘FTPBackup.exe /SCHED’ and set the trigger to be daily at a time when network traffic is minimal (ensure PC is always on and the internet is accessible). Three months of data will be stored by Avdata and backups can be retrieved at any time.