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T&T0014R1 – Mapped Drives for AMS

AMS32 and Status make use of ‘Mapped Drives’ when connecting to data and other folders.  This is due to a number of reasons, not the least being a quirk in a report writer that does not see UNC drives.  As a universal setup, AvData have used the drive letter ‘Q’ to denote the data directory for AMS and ‘P’ for WinStatus.  (The new SQL version of Status does not require this definition)  This aids trouble shooting in telephonic support as all AvData drives are ‘Q’ or ‘P’.

When setting up a new PC on a network it is essential that the drive mapping be in place prior to first launching AMS or Status.  When selecting the remote folder to ‘Map’, select the folder containing the ‘Data’ folder.  ie the one above the data in the tree as shown by Windows.  Both the report writers and the data files need to see a folder in the data drive.  This means that the data drive cannot be ‘Q’ but must be ‘Q:Data’.  As most installations on servers are done via a full installation, it is then easy to ‘Map’ the ‘AMO’ folder on the server as ‘Q’.

Cleints making use of the ‘Multi Data’ facility must always have the same folders mapped in an identical manner as these paths are stored in a file on the server and will produce warnings if the program sees different paths to the ‘Multi Data’ folders.

MapThe data path for AMS will therefore aleways be ‘Q:Data’

Preferred method

  1. Click the Start button
  2. Right Click on My Computer
  3. Select Map Network drive…
  4. Enter the Drive (Q:)
  5. Browse and select the network folder
  6. Check Reconnect at logon
  7. Select Finish

The exact format of the window might differ between operatings systems.

Visit the AMS web site

License renewal–Softkey update

The process of obtaining new softkeys for AMS users has been simplified and can be done online.  When this done for the first time each site must obtain their site user id and site password from Aviation Databases.  Users must also be using the latest executable as this feature was not available on older executables.  Click here for upgrade information or visit our download server.  Users must also have access to the internet for this option to work.
In AMS licenses must be obtained for each user or PC on the AMS system.  Users must go to the waterfall menu options: Housekeeping | Config Options.  This will open window W930.  Select the License tab to display the online registration options.

Ensure that you enter your correct Client company ID as obtained from Aviation Databases for your site installation.  Next enter your client password which is the same for all users in your company.  Once this is done, the “Net Login” button will be available.  Click this button to connect to the internet and obtain the softkey for your station.
The client data window will now open showing the registered programs with the program expiry dates.  You can select the “Update” button to update your company address information on the network data base.  The “Generate key” button will generate a new softkey on the PC.  Close this window and return to window W930 where the new softkey will be displayed.
To register users must be using the current version of the program.

On stations without internet access, users can manually enter the softkey which can be provided manually from the PC ID as shown on W930.  This softkey must be provided by Aviation Databases.  Another option is to email Aviation Databases the Softkey.dbf file as found in the data directory,  This option is also available on the backup window that can be found under the menu option: Housekeeping | System | Archive
Visit the AMS web site

T&T2005R2–Shipment Number

As an aid to parts costing, the AMS32 program has a facility to add freight and import duties to an entire shipment received into AMS32.

As shipment costs are usually received later than the parts and invoice, users are able to apply a ‘Shipment’ number to a consignment or batch of consignments.

These can be sequential as the program shows the last ‘Shipment’ number in the receive window W506. It is advisable to write the ‘Shipment’ number on the invoice or invoices that are included in a given shipment.

Enter the number in the ‘Shipment’ field on window W506 for all parts received and related to that shipment.

When complete, go to window W505 (Transaction – Parts – Receive) and press ‘Allocate Costs’. This will open W533. Confirm the transaction date and enter the ‘Shipment’ number. Enter the total freight and duty costs (excluding VAT). Should there be and ‘Extra’ costs, enter them as well.

Press ‘Verify’ and the program will check the calculations and show a summary of the value that will be added to each part. Make sure that this is correct and press ‘Allocate’. This will add the EXACT shipment value to the stores value, thus making sure that the GRV is correct.

It is important that shipment dates match the GRV dates, linked to the shipment.  During verify this is checked and there are two scenarios where the date differs. Should there only be one other date that differ from the shipment date, users will have the opportunity to correct the shipment date to the GRV transaction date.  If there are multiple GRV’s with different dates, users have the option to set all the GRV dates to the shipment date.

If the shipment value is added subsequent to the printing of the original GRV, a new updated GRV MUST be printed as it now includes freight charges that do not appear on the original GRV.

As an added search function, parts related to either GRV or Shipment numbers can be checked by selecting ‘Tree Search’ in window W513 (Transactions – Parts – Edit – Tree Search) Enter the Grv or Shipment number and a summary of linked part numbers will be shown.

Aviation Databases can supply stamps which allow the entering of GRV, Shipment and AWB numbers as well as stamps to add incremental numbers to documents. Call for prices.